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20 Best Gate Pass Management Software in 2021

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Vizitor App

By Vizitor

5.0 (1 reviews)

Starting Price

₹1,475

Inclusive of all taxes

Vizitor is an innovative visitor management app for businesses to ensure secure entry of outsiders in the office premis... Read More About Vizitor App

Envoy

By Envoy

Price On Request

Envoy is a visitor management software especially designed to manage access facilities in an office. This visitor manag... Read More About Envoy

Aarvi Society Management System

By Aarvi Technology

Price On Request

Society Management System developed by Aarvi Technologies simplifies all tasks related to managing big and small housin... Read More About Aarvi Society Management System

Axis Gatepass - Visitor Management System

By SMG Infosolutions

Price On Request

Axis Gatepass - Visitor Management System is an all-in-one Gate Pass Management Software designed to serve Startups, SMB... Read More About Axis Gatepass - Visitor Management System

Sine Visitor Management Software

By Sine

Price On Request

Sine Visitor Management Software is a complete Visitor Management Software designed to serve Startups, SMBs, SMEs and Ag... Read More About Sine Visitor Management Software

SwipedOn

By Swipedon

Price On Request

SwipedOn is a complete Gate Pass Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Gate Pass... Read More About SwipedOn

Cogent Gate Pass Management System

By Cogent Innovations

Price On Request

Cogent Gate Pass Management System is a complete Gate Pass Management Software designed to serve Startups, SMBs, SMEs an... Read More About Cogent Gate Pass Management System

Visitrack

By Visitrack

Price On Request

Visitrack is a complete Gate Pass Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Gate Pas... Read More About Visitrack

Greetly

By Greetly

5.0 (1 reviews)

Price On Request

Greetly Ipad Sign In Appis a complete Security Guard Management Software designed to serve Startups, SMBs, SMEs and Agen... Read More About Greetly

Best Seller

eFacilito

By Compel Consultancy Pvt Ltd

4.6 (6 reviews)

Starting Price

₹4,708/User/Month

Inclusive of all taxes

eFacilito is a facility management software that helps manage different types of facilities like factories, hotels, mal... Read More About eFacilito

One Stop Gate Pass

By One Stop

Price On Request

One Stop Gate Pass is an all-in-one Gate Pass Management Software designed to serve Startups, SMBs, SMEs and Agencies. T... Read More About One Stop Gate Pass

VersionX Gate Pass Management Software

By VersionX Innovation

Price On Request

VersionX Gate Pass Management Software is an all-in-one Gate Pass Management Software designed to serve Startups, SMBs,... Read More About VersionX Gate Pass Management Software

Traction Guest

By Traction Guest

Price On Request

Traction Guest is an all-in-one Visitor Management Software designed to serve Startups, SMBs, SMEs and Agencies. This We... Read More About Traction Guest

The Receptionist

By The Receptionist

Price On Request

The Receptionist is an all-in-one Visitor Management Software designed to serve Startups, SMBs, SMEs and Agencies. This... Read More About The Receptionist

TDS Visitor

By TDS

Price On Request

TDS Visitor is an all-in-one Visitor Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Web-B... Read More About TDS Visitor

Trackforce

By Trackforce

Price On Request

Trackforce is an all-in-one Visitor Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Web-Ba... Read More About Trackforce

OnGuard

By LenelS2

Price On Request

OnGuard is an all-in-one Visitor Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Web-Based... Read More About OnGuard

SV3 Visitor Management

By Building Intelligence

Price On Request

SV3 Visitor Management is an all-in-one Visitor Management Software designed to serve Startups, SMBs, SMEs and Agencies.... Read More About SV3 Visitor Management

LOBBYTRACK

By Jolly Technologies

Price On Request

LOBBYTRACK is an all-in-one Visitor Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Web-Ba... Read More About LOBBYTRACK

AskCody

By AskCody

Price On Request

AskCody is an all-in-one Visitor Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Web-Based... Read More About AskCody

Last Updated on : 06 Dec, 2021

What is Gate Pass Software?

Gate pass management software is an automated desktop application designed for monitoring and maintaining visitor records at the time of entry and exists to their respective premises. It is also used for preparing digital badges and tracking the overall duration of the visit.

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Buyer's Guide for Top Gate Pass Management Software

Found our list of Gate Pass Management Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

What is Gate Pass Management System?

Gate pass management systems are automated solutions designed for maintaining visitors' records, their entry & exit times, preparing digital badges and tracking the overall duration of the visit. Gate pass software with an easy interface helps organizations maintain the daily record of visitors to their premises.

Manufacturing units, corporate offices and industrial organizations can automatically record visitors' data with gate pass management software. The application standardizes these processes with powerful dashboard functionality to manage visitors and ensure compliance and detailed reporting.

Advantages of e Gate Pass System

  • Easy integration: Gate pass management software can be easily integrated with vendor management software systems, vehicle tracking and visitor management software for seamless business operations.
  • Customizable: Gate pass management system is a customizable solution where you can customize as per your business’s requirements.
  • Enhanced security: Online gate pass management systems ensure complete security of entry and exit points by maintaining a complete record of visitor entries, company vehicles and material entry.
  • Interactive interface: Gate pass management software provides an interactive interface as a result of which cross-checking the visitors' validity and maintaining the administrative database is super easy.
  • Automated gate pass workflow: e Gate pass management systems send reminders and alerts for escalating requests for pending items, return issues from vendors, initiators and approvers.
  • Quick check-in/check-out: Online gate pass management system ensures speedy check-in and check-out processes for visitors’ appointments and vehicles.

Most Common Features of Gate Pass Management Software

  • Approver workflow: Gate pass management systems help control the visitors’ approval workflow and configure sequential/parallel approvals anytime a gate pass request gets raised.
  • Reports and analytics: Gate pass systems convert the gate pass data generated so far into analytics and MIS reports for operational efficiency and better decision making.
  • Tracking material movement: Online gate pass management systems make it easy to track the movement of materials at multiple branches or locations and generate reports in real-time.
  • Smart scheduling: Gate pass management software makes it easy to manage the schedule for material movement and real-time visitors tracking and material movement.
  • Image editing: Gate pass software has image editing capabilities that can be used for registering visitor's details and preparing provisional identity cards.
  • Instant notifications: Gate pass systems provide instant alerts to the host about a visitor's arrival, entry and such details.
  • Visitor management: Gate pass systems are time efficient tools that approve visitors’ entry to a company premises only after checking all records and that too within seconds.
  • Accurate records: Material gate pass management system ensures accurate records over every visitor detail and eliminates the possibility of data redundancy in any way.
  • Appointment management: Create appointments quickly through a gate pass management system and provide digital badges immediately on their visit.
  • Material details tracking: Details like the quantity, serial number and vendor’s ID can be tracked and maintained with real time.

Online Gate Pass Management System Types

Material Gate Pass Management System: Material gate pass management systems help companies keep a track of the inward and outward movement of goods. The software generates non-returnable and returnable pass types for maintaining the record of materials, their quantity and serial numbers. It monitors their movement and maintains the vendor’s ID.

The material gate pass system can be returnable or non-returnable. With the RGP (returnable gate pass system) is issued for those materials which have to be sent back from your facility. NRGP (non returnable gate pass system) is issued for those materials which will enter your facility but not make an exit.

Material gate pass management systems generate auto-escalation emails for the concerned heads to report any anomalies. The software is therefore critical for not just avoiding material loss but also preventing unauthorized material access.

Visitor Gate Pass Management System: Visitor gate pass software maintains the record of every entry and exit by a visitor to a business premises for ensuring both visitor’s and the organization's security.

The software hosts other capabilities like screening visitor's details, creating approval workflows, logging in arrival timings, doing pre-registrations and performing digital check-ins. Visitor gate pass management system also generates reports on the number of visits, purpose of visit, etc.

Things to Consider While Buying Gate Pass Management Software

It is important that you procure a gate pass management system that fits as per your needs Hear are a few points that will help you to choose the best fit software.

  • Simple Interface: The first thing you should consider before buying a gate pass management system is its interface. If the interface is complex, it will require technical knowledge to operate the software, increasing the overall cost. Take a gate pass management software demo first and choose a user-friendly option.
  • Relevant Features: It would be best if you chose software according to your needs. Do not buy a gate pass system that does not cover up all your requirement and leaves manual processing on your part. Also, you should not purchase software that has more features than your needs, increasing your cost.
  • Deployment Type: There are two types of gate pass management systems, on-premises and cloud-based. While on-premises would be more effective for large centralized operations, the cloud model is suitable for multi-branch organizations with decentralized operations.
  • Integration with Third-Party Applications: Gate pass management systems are often considered separate from other business management systems. Make sure your gate pass offers integration with other business systems like logistics operations and visitor management system.

 

Top Gate Pass Management Systems
Name Major Features Compatible for
eFacilito
  • Mall Services Module
  • Asset Management
  • Valet Parking System
  • Feedback System
  • Shopping malls
  • Parks
  • Schools
  • Residential Building
  • Hospital
  • Hotels
Axis Gatepass
  • User Module
  • Canteen Management
  • Material Outward
  • Multi Gate Integration
  • Visitor Management
  • Housing Society
  • Logistics Companies
  • Corporate offices
  • Hospital

Author: Kalpana Arya

Gate Pass Management Software FAQs

There exist two types of gate passes in security- RGP or returnable gate pass and NRGP or non-returnable gate pass. Returnable gate pass system is generated for those visitors or vehicles which has to go back or come again. The non returnable gate pass system is generated for those materials which have to enter your premise and not return.  

Visitor pass system is a computer application that ensures the security of an organization's premises by regularly monitoring the appointments and creating provisional digital badges for the visitor's convenience. 

Gate pass systems are used by companies for visitor and material management. The system is necessary to track and monitor the movement of materials, visitors and machines to and from your premises and ensures complete security.

Security gate pass systems help manage the movement of visitors and materials in your premise with instant alerts, tracking systems and visitors & material records. It helps prevent any anomalies or illegal activities.

The visitor gate pass systems support a drop-down menu and an easy interface for managing the arrival and exit of visitors and material within a premise. 

Some of the popular gate pass management systems are: 

  • Traction Guest 
  • Veris 
  • Navigate360 
  • The Receptionist 
  • WorkInSync 
  • WhosOnLocation 
  • SwipedOn
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