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136 Best School Management Software in 2021

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Last Updated on : 23 Jan, 2021

Buyer's Guide for Top School Management Software

Found our list of School Management Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

About School Management System Software

What is School Management Software
School Management System Modules
School ERP Software
School Management Software Features
Advantages of School Management Software
Student Management System
Online school management software

What is School Management Software?

School Management Software is a computer application for the schools & education system which is to improve the efficiency of educational institute and school management. school software automates operations of administration office, schools informations management, classes, events calendar, student database, and task management system.

School Management System Software Modules

Examination Management

A school management software module conducting offline and online examinations is a tough business for most educational institutions. There are exam eligibility calculations to be done, question papers to be created, classrooms and halls to be assigned and score assessment to be performed on a mass scale. The online exam management module of the school management app works on three levels: pre-examination preparation, exam day & post-exams. In the pre-exam aspect, the SMS solution sends out exam notifications to teachers and students, schedules exam dates, assigns classrooms and invigilators, performs exam-fee calculations, prepares to admit cards, creates a list of eligible and debarred students, and helps with exam-paper creation.

On the exam day, this module act as a student information system as it helps in keeping a track of students who’ve appeared and, accordingly prepares a list of the answer sheets generated. In the post-exam aspect, the SMS helps in preparing grades for the students and assigns grades according to marks awarded. It also assists with result analysis and preparing score-sheets and result-lists that are put up on the college notice-board.

Online School Admission Information

With this school administration software system module track all the admissions held in a year and generate reports along with vacant and over seats in schools. This online feature is for school branches that track all the related details in one hand.

School information management system

This school information management software is one of the best module of school automation system which covers the information of school administration and automate the faculty reviews and students details from student from admission to enrollment, classroom-wise division, maintains academic and medical records, examination admits card generation & distribution, facilitates collaboration, available faculty, and classrooms, set-norms about student-teacher ratio, allows schools to collect tuition, fees and donations, conduct exams and print report cards.

Fee Management System

Fees calculation and payroll management are integral administrative functions that a school database management software can perform. From fee plan creation to enrolling students in single/multiple fee plan, generating fee submission receipt to fee related reports, there’s a lot that the fees & payroll does to make your school operate smoothly.

The payroll module manages the payroll of both teaching & non-teaching staff. The school and college management system perform payroll calculations, tax deductions, reimbursements and deductibles calculations, payslip generation, and any other function associated with payroll. The module distributes the correct salary to all employees and is auto-updated in case of new tax norms & updates. It’s a GST system for compliant, which adheres to the necessary statutory compliances & regulations.

School Billing and Accounting

This school billing software module helps to maintain school accounts and finance reports by updating billing and invoice in the system.

College management system

Not only Schools but even institutes and colleges too need software for management, so college management software is specially designed keeping in mind the different operations of a college. A college must opt for ERP software for the following reasons like it reduces Manual work, it generated reports/receipts, data stays secure, modern web technologies, etc.

Education Management System

It is also acknowledged by institute management software; basically it is used by teachers, students, and school administrators for organization and collaboration, and to facilitate learning. The school system software is designed to increase productivity, improve communications, and reduce time and costs. To make school operations more efficient, the education management system is used in a variety of academic and management-related tasks. These educational applications may be Web-based, designed for use with personal computers (PCs), or compatible with handheld devices and it also helps in administrative works.

Online Classroom Management System

Classroom system software helps to monitor student’s activities in real-time and keeps students on task. This classroom management system avoids class punishments and encourages.

Campus Management System

A key focus of school management system software is to improve campus operations and automate redundant tasks. The campus management module of an SMS helps in managing different verticals like campus administration, visitors & security, gate-pass generation, appointments, etc.

The campus management software can be further divided into hostel, transport and canteen management, which are integral functions (depending on your institution). These features will be discussed in detail later, but for this conversation, the campus management module helps in administrating and streamlining them.

Faculty Management System

The faculty management module assigns classes to teachers; schedules time tables and assists with lesson-plan creation. Additionally, the faculty management module also works with the attendance management module to help teachers identify absentees. This module is also useful for resource sharing among faculty members, through ‘share’ buttons within the solution.

Leave and Attendance Management System

School management software’s attendance & leave management module records student attendance (through biometrics, ID cards or manually entered using a register), time entered and exited the class, and leaves taken. It does the same for faculty and staff members as well. Using the leave and attendance management software, your school can keep track of absentees (useful for examination and fine calculations) and automate the entire leave & attendance tracking process.

School Human Resource Management System (HRMS)

With the human resource management modules, you can create an integrated and centralized employee database and manage it in a better way. Additionally, you can maintain comprehensive employee profiles covering a wide range of essential workforce data – dependents information, contact details, educational details, work history and more. You can also use the human resource management module to configure all master settings and sub-fields like company, department, sub-department, employee hierarchy etc, as well as configure employee working hours and employee leaves for attendance & leave management.

The HRM module can be used by employees to apply for leaves and view their attendance details and time-sheet. Lastly, the HRM module generates various standard reports, which will satisfy even the most, sophisticated reporting requirements.

School Timetable Software

With these time tracking tool one can easily generate a flexible schedule for different semesters and sessions. With this one can easily plan their programs according to their schedules.

Free School Management Software in Excel

This tool can help in student management, class management, attendance management, exam management, and income & expenses management. One can easily export data without any cost from this software.

What is School ERP?

School ERP software stands for “School Enterprise Resource Planning Software” and it is also called education ERP software which helps with the business aspect of schools and colleges. School ERPs consist of a bundle of applications or tools, that work together to connect departments and bring the data together on a single online database. It helps to streamline all the tasks needed for an educational institution to run effortlessly.

School ERPs are used to make the process for managing student data and providing them knowledge with the help of technology. It helps track student’s attendance, results in all minor and significant exams, co-curricular activities, teacher comments, etc. It also provides services to maintain official records for employee attendance, fiscal records of official transactions made on inventory, salaries, among many others. It simplifies the school’s workload and increases overall efficiency.

Why you Need and Required of School ERP System?

Before making a purchase, you need to be clear about your needs and what you expect from the best school management software. Is student and faculty management the primary reason to buy an SMS? Are you looking for an SMS to streamline your administrative duties? Or, are you more interested in the transport, library or hostel management features? Having clarity of your requirements will also let you identify the best solution and accordingly, customize it to fulfill your needs.

Functions of School Management System Software

As mentioned, a top school management system project helps education institutes digitize a lot of their functions, automate redundant tasks and better manage the different verticals of a school’s operation. Tasks like student registration, admission management, library and hostel management, setting timetable and schedules, designating faculty to classes, etc, can be performed by an SMS. Using an SMS, manual-made errors are minimized significantly, allowing for greater efficiency and better performance. As time goes and your student & faculty size grows, you can scale up your college ERP or school ERP software to stay relevant with the increase in operation size.

A school software and campus management software can also be customized according to requirements and upgraded at a later stage to include new technology and software additions. This solution helps in reducing cost overhead, as a lot of processes are automated and can be managed by a smaller team of people.

Bulk SMS solution is available for use as an on-premise solution or as a cloud-based solution. There’s more to be gained from using SMS as a cloud solution, because in case of damage due to earthquake, flood, fire, system damage etc, you’ll rest easy knowing that your data is on a remote server. Cloud services come with heavy encryption and data security measures, so your data won’t fall in the wrong hands.

Most school management software in India is mobile-enabled, so you can access your school’s data on the go. Be it a smartphone or a tablet, you are always connected to your data even when you’re not physically inside the school.

Here are the Features of School Management Software

Admissions Process Management

School software facilitates the user in managing all admission-related activities such as student registration, fee collection, interview scheduling, classroom allocation, cancellations, and the corresponding calculations, issuing transfer certificates, merit-list generation etc. It can also be used to help students upload documents required during admissions and send out emails and text messages about admission-related news.

Hostel Management

SMS’s hostel management feature assigns students to rooms, maintains a database of rooms occupied along with details of the occupants, move-in & out dates and, designates wardens and staff to hostel management.

Canteen Management

The canteen & food court management feature keeps a track of raw material volume in storage, stock to be ordered, stock in excess, and other kitchen-related functions. Additionally, the canteen management feature can also be used to design menus for the day/week/month, designate staff to kitchen and set schedules for kitchen clean-up.

Transport Management System

If your school deploys buses or vans for teachers and students to come and go, this will be a beneficial feature to have. Transport management designates students and faculties to school buses according to their area of residence, schedules bus timings, assigns staff to drive and maintain the vehicles and performs other fleet-management related operations.

Homework & Assignment Management

Your faculty can use this feature to create and track assignments and homework. Using the homework & assignment feature, students can submit their assignments online and, teachers can download, review and assign grades for assignments.

Task management software

The Task management feature works with the exam management module and informs the latter of grades assigned and students whose assignments haven’t been received/graded.

Library Management

With the library management feature of school software, users can create a customizable library management software and access library resources from anywhere. The library staff can use it to track and manage library data including book records, circulation (date borrowed, borrower name, dues generated in-case of late returns), cataloging, etc.

Scholarships & Financial Aid

Most educational institutes provide some form of financial aid/scholarships to students from non-privileged sections or with financial problems. The scholarship management feature can be used by the administrative staff to view information about students who’ve received financial aid/scholarships, track financial aid and scholarship distribution information and, maintain a database of students in the running for scholarship and financial aid.

Online and Offline Report Generation

Faculty members can use this feature to generate reports on student attendance, report card, grades, coursework, assignments, and behavior. Additionally, reports about different functions pertaining to faculty, administrative staff, campus management, hostel, library, canteen, transport and payroll, can be generated using this feature

Parent Communication

Schools and teachers can send parents’ reports and updates about their ward’s performance and attendance, send reminders about fee payments, communicate grades and report bad behavior & unwanted incidents caused by the student.

Automation of Important Functions

School ERP automates the most tedious and repetitive work of school administration. These activities include maintenance of attendance (employees and students), results of students throughout the year, payroll management for employees, cash management, et cetera.

School Finance Management System

One of the essential functions of a school is fiscal bookkeeping, and the school ERP system helps with that. It overlooks everything from the collection of fees to salary distribution. Every bill can be added and tracked from archives for verification. It removes the possibility of human error by efficiently providing features to ease the school's accounting processes. It also provides a balance sheet of all the financial activities of the school for ease of cost analysis and cash flow reading.

Advantages of School Management Software & School Administration Software

Improve Administrative Efficiency

A school management software helps users with the crucial operations integral to a school’s functioning. You can automate a lot of tasks, which leads to fewer hours spent manually performing them, in-turn saving time and effort. The ability to perform different tasks through a unified platform helps in fostering collaboration and improves resource sharing. Also, the ease of report generation, managing admissions, faculty & student management, examination & assessment management etc, helps in streamlining the overall operation, thereby improving efficiency.

Improve Learning Management and Teaching Experience

With a school cum learning management software, you can better engage students, faculty and the staff to improve learning & collaboration. Through modules for assessment, attendance management, classroom scheduling and such, you can ensure a better and more successful learning & teaching experience. This also improves the relationship between the school, students and faculty, significantly.

A decrease in Operating Cost

The best school accounting software provides you with a detailed idea of your expenses across different verticals, helping you make financial decisions that reduce cost. Additionally, an SMS removes the need to maintain physical records, significantly reducing money spent on procuring paper and stationery.

Simplify Processes & Gain a Competitive Edge

With an SMS, simplify academic and administrative processes for easy access and use your school project management system on a multitude of devices (computers, tablets, mobiles). Using school management software, you can manage your school’s functioning seamlessly from start to finish. A student management system ensures an improved student experience, with better performance, which helps in gaining a competitive edge.

Data Security

Having a digital repository of data is not only helps in cost & space-saving but also aids in maintaining your data’s integrity and security. School management solutions are built with the latest in security and encryption technology, which keeps your data secure. There’s also the option of maintaining an easy-backup of your data, to be safe against unforeseen circumstances.

Easy Communication with Parents

School management system software comes with email and text message sending capabilities, so you can communicate with parents with ease. Crucial information pertaining to a student’s performance or changes to a school’s policies can be easily communicated with a few clicks.

Scalability

As your school grows and your student, staff and infrastructure volume expands, you don’t have to worry about switching SMS. A school management system is highly scalable and can support your growing institution with complete ease.

Save on Operational Expenses

It requires a lot of investment in maintaining physical documents. Educational institutions have to keep copies of admission documents, visitor records, staff registration documents, printed circulars. School ERP software helps create digital circulars, online staff, student and visitor profiles, and digital records. Desktop and mobile applications easily manage these features. Features like these reduce the usage of paper records if not eliminate them. You would require lesser staff to manage digital records. Hence, the institution ends up saving substantial amounts of operational expenses.

Bridge Communication Gaps

School ERP software bridges communication rift between the staff, management, parents, and students within the institution. School management software lets parents and students connect with teachers and management without requiring them to visit the institution physically. This software lets parents register complaints online, monitor their children, and assess their reports. Likewise, the teachers and staff can address the registered complaints, upload various reports, and connect with the parents and students through many dedicated digital modules of such software.

Secured Digital Records

The apparent benefits of digital records over paper documents are that they are easier to manage and to go through. You can access their school information anytime for anywhere, and they are much more secure than physical documents. Paper documents are fragile and can get damaged over time, but digital records kept on cloud servers are tamperproof. school Information in this way can be stored securely and for time indefinite.

Simplified Management Processes

It is an excessive responsibility to define and check on work processes. And monitor the individual staff and students, reallocate teachers during shift changes, etc., when your school has such a management system. The features of a school ERP software include digitally automating the excessive jobs of the management and teachers.

School Management Software Solution Cost

School Management System Software Price
Standard	Starting Price	₹19.00
Advanced	Starting Price	₹13,000.00
Premium	Starting Price	₹55,500.00/Lifetime

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136 Best School Management Software in 2021

Buyer's Guide for Top School Management Software

About School Management System Software

What is School Management Software?

School Management System Software Modules

Examination Management

Online School Admission Information

School information management system

Fee Management System

School Billing and Accounting

College management system

Education Management System

Online Classroom Management System

Campus Management System

Faculty Management System

Leave and Attendance Management System

School Human Resource Management System (HRMS)

School Timetable Software

Free School Management Software in Excel

What is School ERP?

Functions of School Management System Software

Here are the Features of School Management Software

Admissions Process Management

Hostel Management

Canteen Management

Transport Management System

Homework & Assignment Management

Task management software

Library Management

Scholarships & Financial Aid

Online and Offline Report Generation

Parent Communication

Automation of Important Functions

School Finance Management System

Advantages of School Management Software & School Administration Software

Improve Administrative Efficiency

Improve Learning Management and Teaching Experience

A decrease in Operating Cost

Simplify Processes & Gain a Competitive Edge

Data Security

Easy Communication with Parents

Scalability

Save on Operational Expenses

Bridge Communication Gaps

Secured Digital Records

Simplified Management Processes

School Management Software Solution Cost

School Management System Software Price

Articles For School Management Software