Buyer's Guide for Top Web Conferencing Software

Found our list of Web Conferencing Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

Buyers Guide Content

  1. What is Web Conferencing Software?
  2. Most Common Features of Web Conferencing Software
  3. How Web Conferencing Helps Businesses: Web Conferencing Tools Benefits
  4. How to Find the Best Virtual Conference Software?

What is Web Conferencing Software?

Web conferencing software is used for conducting or attending meetings with the help of internet-connected devices. It is also popularly termed as online conferencing software. Web meeting software is frequently used by businesses to conduct online trainings, web conferencing, live meetings and client presentations.

Most Common Features of Web Conferencing Software

Screen sharing: Online video conferencing software would be incomplete without the screen sharing option where participants or team members can view what is being shown on the host’s screen. Participants can also co-share their screens to have better discussions.

Whiteboard: There are pointers that need to be highlighted to show critical facts. At this point, the role of whiteboard comes into play. Users in online video conference platforms can use whiteboarding option to mark, encircle, highlight, etc. for showing an important fact or information.

Video conferencing: You can connect with your clients and employees online anytime and from anywhere through video conferencing. Video calling is a good way to stay updated about the progress of your remote team members as well as narrating work-related responsibilities.

File sharing: Through web meeting software, you can share not just the presentations, guidelines, information or facts but also files, folders and documents. Files can be shared in any format and you can add guest invites for people to view these files. This is important to ensure uninterrupted processes with hassle-free document sharing.

Desktop sharing: Most paid and free web conference tools provide for a versatile desktop sharing experience wherein participants or remote team members can view the content on other’s screens. Web conferencing software makes this possible through image transmission techniques. This technique optimizes the image transmission speed and doesn't use much of a system's calculating power.

Full reporting: Web meeting software lets you access reports related to text conversations, attendance and content sharing. These reports can either be transferred into Excel file format or van be directly integrated with CRM systems.

Shared presentation: As the name suggests, any presenter can add participant (s) to view the presentation. Such presentations run simultaneously on computer screens of all the other participants.

Co-browsing: Online conferencing software allows users to surf the internet as a group. This option is used for browsing through client websites in order to explain the features or collect feedback regarding the design or content of a website.

How Web Conferencing Helps Businesses: Web Conferencing Tools Benefits

Meeting Recordings: In a team of remote workers, the probability of one or more members not able to attend the meeting is always there. As a result, the meeting recording feature is available in the top web conferencing software. Minutes of the meeting can also be accessed by those who missed the online video conference.

Chat Functionalities: The chat feature is available in both paid and free web conference tools. It becomes handy during question and answer sessions wherein users can communicate with each other without disrupting the flow of the presentation.

User-Friendly Interface: Your clients and team members can stay connected even remotely through video conferencing platforms. Users can initiate a call, invite attendees, record sessions, and more. All these features can be managed with just a few clicks.

Multi-device support: Web meeting management tools can be used on any computing device be it a mobile, a tablet, laptop, or desktop. While you are on the go, you can easily connect with the team through the device that is available to you.

Quality audio/video calls: Web conferencing software comes with HD video/audio call functionality. Web conferencing software helps communicate with the participants and share charts/graphs during a presentation with clarity. Furthermore, this HD call quality is attached with features for brightness settings adjustments, auto-mute, and noise cancellation.

Security: Top web conferencing software comes with attached security features such as permissions, user authentication, and a list of confidential attendees. These are mandatory mechanisms to maintain the security, safety, and authenticity of the files and documents.

How to Find the Best Virtual Conference Software?

In web conferencing software look for the following features for not just a flawless video calling/ conferencing experience but also a more durable software solution for all your teleconferencing requirements.

Customizable Display: Look for a virtual conference software that integrates with your website and configures the functionality, features, and looks of the same. This is important for branding purposes to showcase your company motto clearly.

Advanced VoIP: Many times, a computing device lacks the level of audio clarity that is required during audio conferencing. Therefore, an advanced VoIP (voice over IP) is instrumental in offering high-quality calls without letting participants go through the hassle of installing any other platform.

Mobility: It goes without saying that online video conference platforms should be mobile-device friendly so that a computing device is never the reason behind a missed audio/video meeting call.

Polls and surveys: Polls and surveys are a great way to collect the views of your team members or clients on any topic. You can also collect feedback over recent presentation(s) or conduct quizzes on a new topic.

One-click meetings: Get a web conferencing software that helps connect with presenters, customers, clients, and attendees from any part of the world through a single click. No complicated features, buttons, or menus to go through for establishing the connection.

Author: Kalpana Arya

Web Conferencing Software

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Best Seller

Microsoft Teams

By Microsoft

4.6 (5 reviews)

Starting Price


Inclusive of all taxes

Microsoft Teams Essentials is a collaboration tool that allows offices to work from anywhere seamlessly. It's a standal... Read More About Microsoft Teams

Cisco Webex

By Cisco Systems

4.8 (2 reviews)

Starting Price


Inclusive of all taxes

Cisco Webex Meeting Center with VOIP and PSTN is a web-based remote collaboration software. Cisco Meetings allows users... Read More About Cisco Webex

BlueJeans Room

By Blue Jeans

4.9 (4 reviews)

Starting Price


Inclusive of all taxes

BlueJeans Room is a video conferencing app system that aims to transform the conventional meeting spaces into modern-da... Read More About BlueJeans Room

Adobe Connect

By Adobe

4.0 (3 reviews)

Price On Request

Adobe Connect is a communication-based software suitable for online classes, meetings, and webinars. With Adobe Connect... Read More About Adobe Connect

FAQs About Web Conferencing Software

The best video conferencing apps in India are: CISCO Jabber RingCentral Video AnyMeeting WebEX HighFive TeamViewer GoToMeeting

Paid and free video conferencing software is a useful tool for establishing business connections, meeting new customers/clients or attending business presentations. Some of the best free web conferencing software in India are: Skype for business Google Hangouts Zoom UberConference FreeConference Google Meet

The best teleconference software provides critical video conferencing features that ensure a complete all-round experience for the end user. To identify the best web conferencing software for a small business, ensure that it has the following features attached: HD video/audio calls to connect with remote team members and clients across the world. File sharing for quick access to important information. Online chat for instant communication that also does not disrupt the flow of ongoing meeting. Meeting's recorder for those who missed a presentation or teleconference due to other priorities at hand. Customisable enough to configure settings, features and looks of the program as per end user's convenience. Easy click to save both organisers and participants from the hassle of running through complicated menu options.

Whether you look for paid online conference tools or free online meeting software, you will get many features to connect face-to-face with your teams and clients. This way, you can ensure remote support for your teams and help your clients with uninterrupted services



4.2 (3 reviews)

Starting Price


Inclusive of all taxes

Lifesize is an best video conferencing software for everyday meetings and corporate video conferences. The software fea... Read More About Lifesize

Teamviewer Remote Management

By TeamViewer

Price On Request

TeamViewer Remote Management offers a centralized remote management and monitoring of devices. The software helps compa... Read More About Teamviewer Remote Management



By LogMeIn

4.1 (1 reviews)

Starting Price


Inclusive of all taxes

GoToMeeting is a Web Conferencing & Online Meeting Software offered by LogMeIn. The software allows users to host o... Read More About GoToMeeting



By LogMeIn

4.4 (1 reviews)

Price On Request

GoToWebinar provides an online platform to its users, enabling them to deliver online video conferences and webinars to... Read More About GoToWebinar


By Clickmeeting

Price On Request

ClickMeeting is a webinar software that helps cater to the needs of your leads, customers, and team members. It helps i... Read More About ClickMeeting

Campusdean Virtual Classroom


Price On Request

Campusdean is a state-of-the-art school ERP software. It is currently providing services in more than 12 countries acro... Read More About Campusdean Virtual Classroom

Amazon Chime

By Amazon

Price On Request

Amazon Chime is a web-based video conference software that helps businesses schedule and conduct online meetings irresp... Read More About Amazon Chime

Elision MassMeet Web Conference Software

By Elision Technologies

Price On Request

Elision MassMeet Web Conference Software is a cloud-based best video conferencing software. It is a perfect solution fo... Read More About Elision MassMeet Web Conference Software


By Meetfox

Price On Request

MeetFox is a web-based audio and video conference software for all business types. The software allows its users to cus... Read More About MeetFox

Zoom Meetings

By Zoom Video

4.4 (8 reviews)

Starting Price


Inclusive of all taxes

Zoom Meetings is a top of the line video conference software that has an in-built real-time messaging function. Users... Read More About Zoom Meetings


By HealthRaja

Starting Price


Inclusive of all taxes

VideoKaro is one of the best indian video conferencing software for office usage. It allows users to connect with othe... Read More About Videokaro

Fuze Collaboration Software

By Fuze

4.6 (2 reviews)

Price On Request

Information about collaboration software, you’ve come to the right place. We’ll help you select the collabor... Read More About Fuze Collaboration Software



4.0 (3 reviews)

Price On Request

Skype is an advanced audio, video conferencing and best online meeting software designed for personal communication as... Read More About Skype


By Uberconference

4.5 (3 reviews)

Price On Request

UberConference is an intuitive web conferencing platform, enabling its users to schedule audio and video conferences as... Read More About Uberconference


By Highfive

Price On Request

Highfiveis a complete Collaboration Software designed to serve Startups, SMBs, SMEs and Agencies. This Collaboration Sof... Read More About Highfive


By Blackboard

Price On Request

Blackboard is a complete Web Conferencing Software designed to serve Startups, SMBs, SMEs and Agencies. This Web Confere... Read More About Blackboard

Last Updated on : 18 Aug, 2022

What is Web Conference Software?

The best web conference software helps organize remote meetings through channels like video conferencing, VoIP, file sharing, instant messaging, file and screen sharing. The platform further enables remote employees, customers, and partners to stay connected remotely.

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Web Conferencing Software Price List In India

Web Conferencing Software Cost
Best Web Conferencing Software Price Ratings
Microsoft Teams ₹118 /Month 4.5
Cisco Webex ₹16520 /User 4.8
BlueJeans Room ₹1403 4.8
Lifesize ₹1322 4.1
GoToMeeting ₹12626 4.1
Zoom Meetings ₹18384 /Year 4.4

Web Conferencing Software Reviews


Namrata Singh

review for Microsoft Teams


"Ideal tool for remote working where you can chat, video conference even document sharing."

See All Microsoft Teams Reviews


Pawan Singh

review for GoToMeeting


"User-friendly platform with privacy and safety features. You can capture the moment while we are attending the meeting"

See All GoToMeeting Reviews



review for GoToWebinar


"Easy, Simple and Reliable solution. Great platform with best functionality"

See All GoToWebinar Reviews



review for Zoom Meetings


"Appoint allows you to do everything above, as well as allowing you to easily schedule meetings with international clients, project managers, and colleagues!"

See All Zoom Meetings Reviews

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